PROGRAM SECRETARY-ALTERNATIVE CARE

Contract Position to March 31, 2020 with possible extension

Location: Kenora

General Description:

The Program Secretary Alternative Care (PSAC) provides secretarial and clerical support services to the Resource Manager and all members of the Alternative Care team. The PSAC fields telephone calls from caregivers on behalf of the team and answers general inquires by interpreting agency mandate, polices, procedures and guidelines, as well as provincial legislation and standards. The PSAC reports directly to the Resource Manager.

Qualifications:

  • Community College Diploma or a High School Diploma with two (2) years direct experience, however, a combination of related education, experience and skills may be considered;
  • Knowledge of Customary Care, service development, social casework management, member First Nation communities, social structures, Anishinaabe family systems, as well as local customs and traditions;
  • Knowledge of the Child, Youth and Family Services Act and Regulations;
  • Knowledge of the Foster Care-Licensing Manual and the Caregiver Handbook;
  • Knowledge of the administrative structure and operations of AAFS including service delivery, policies, procedures and office methods;
  • Experience in general office administration and procedures including, but not limited to, coordinating team meetings and case conferences, recording minutes, preparing correspondence and reports, filing and data entry;
  • Experience working with Microsoft Word, Excel, and client-based data systems;
  • Experience with case management file requirements and record keeping services;
  • Ability to coordinate all secretarial and clerical support services required by the Resource Manager and team members;
  • Ability to assist with caregiver applications, specifically, the collection of personal information;
  • Ability to assist with the planning and preparation of caregiver training and workshops;
  • Ability to provide back-up coverage to Reception and front desk area on a rotating schedule;
  • Superior communication and interpersonal skills to maintain a good rapport with caregivers, team members, other staff, management and community organizations;
  • Must be committed to the highest level of confidentiality at all times;
  • Excellent key boarding skills and with ability to type 50 wpm;
  • Must possess a valid Ontario G Driver’s License and be willing to travel;
  • Must provide a current Vulnerable Sector Check and Drivers Abstract; and
  • Ability to speak Anishinaabemowin is preferred and a definite asset.

 

Typical Working Conditions:

The work is performed in an interior and office environment located in the offices of AAFS. The position requires a normal range of hearing and clear speaking voice to answer phones and to sit for extended periods of time, walk, stand, stretch, bend, crouch, kneel and lift/carry up to 30 pounds. Use of hands, fingers and arms to hold a telephone, type, photocopy and fax. Occasional stress from fast-paced and varying demands with moderate to high noise level.

Salary Range: To Commensurate with Qualifications and Experience.

Closing Date:

No later than Monday, June 24, 2019 at 4:30 pm. Late applications will not be accepted.

AAFS welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Submit resume with cover letter quoting file #PSAC20190624 to:

Director of Human Resources c/o 20 Main Street South, Kenora,Ontario P9N 1S7

Fax: (807) 548-1345 or by E-mail: AAFS.HumanResources@aafs.ca

Miigwetch to all who apply, however only those selected for an interview will be contacted.

No Phone calls please.

Interviewees must provide a current Vulnerable Sector Check, Drivers Abstract,

and three (3) Supervisory References at time of interview.

EXTERNAL POSTING

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